The Procurement Department at Riphah International University (RIU) plays a pivotal role in ensuring the efficient acquisition of goods and services essential for the university's operations.

Operating across multiple campuses, the department is committed to upholding transparency, cost-effectiveness, and quality in all procurement activities.

Core Services and Responsibilities

• Strategic Sourcing & Supplier Management: The department identifies and evaluates potential suppliers, negotiates contracts, and maintains a robust vendor database to ensure timely and quality procurement of goods and services.
• Procurement Planning & Budgeting: By analyzing departmental needs and market trends, the department formulates procurement plans aligned with the university's budgetary allocations, ensuring optimal resource utilization.
• Contract Management: The team is responsible for drafting, reviewing, and managing contracts and service agreements, ensuring compliance with institutional policies and legal standards.
• Quality Assurance & Compliance: Regular market surveys and vendor assessments are conducted to maintain quality standards. The department ensures adherence to procurement policies and industry best practices.
• Inventory Coordination: Collaborating closely with the inventory management team, the department ensures accurate stock levels, timely replenishments, and proper documentation of inventory transactions.
• ERP System Utilization: Leveraging SAP software, the department streamlines procurement processes, from requisition to payment, enhancing efficiency and record-keeping.
• Integration with Governance and Compliance: The Procurement Department works in tandem with the Governance, Audit, Risk & Compliance (GARC) Department to ensure that all procurement activities align with the university's policies and regulatory requirements. This collaboration fosters transparency, risk mitigation, and continuous improvement in procurement practices.

Through its comprehensive services, the Procurement Department at Riphah International University ensures the seamless acquisition of resources, supporting the institution's mission of providing quality education and research. Its commitment to efficiency, compliance, and continuous improvement positions it as a cornerstone of the university's operational excellence.